Planning Checklist

Back to: Hosting an International Master Gardener Conference | International Master Gardener Committee

This is a listing of suggestions, none of which are mandatory, that the International Master Gardener Conference Committee has prepared to help prospective sponsors of Master Gardener international conferences plan a successful conference.

Checklist Table of Contents

Checklist 1: INITIAL CONSIDERATIONS

Who will sponsor? Who does the mailings? How will adjoining states play a part? What facilities will you use for the conference? Contacts to make Conference center agency Estimates that need to be made Planning workshop, or forum, for planning the conference What needs to be done in planning workshop

Checklist 2: MAJOR ACTIVITIES

Site Selection

Mailing Activity

Publicity

Exhibitor Acivity

Fundraising Activity

Program

Checklist 3: SUGGESTED TIMELINE

36 months pre-conference

24 months pre-conference

18 months pre-conference

12 months pre-conference

9 months pre-conference

6 months pre-conference

3 month pre-conference

1 month pre-conference

Conference begins

Checklist 4: CONFERENCE WRAP-UP

Send follow-up letters of appreciation and /or recognition

Attendance records

Evaluations

Financial report